The Job Training Admissions Coordinator

To apply, please email your resume and cover letter to the Director of Programs Trina Chin Cheong at Trina@BocaHelpingHands.org.


The Job Training Admissions Coordinator will recruit, evaluate and monitor students for job training programs at Boca Helping Hands. Additionally, the Coordinator will provide administrative oversight and support for students requiring case management as they progress through the program. The Coordinator will report directly to the Director of Programs.


The Coordinator will:

  • Identify and properly vet candidates for vocational job training programs at Boca Helping Hands
  • The Coordinator’s evaluation of candidates will include an assessment of the potential impediments that may be present in the candidates’ personal/family or communal life that could affect the likelihood of success of the mentoring or training program
  • Help maintain accurate and timely files in the BHH CRM database for each student, including but not limited to all compliance documentation, attendance records, certificates received, and jobs attained
  • Coordinate coaching and support for students during and after their participation in the program. Post-graduation support will include monthly calls to check employment status and to identify any potential challenges to continued employment
  • For candidates who are accepted into BHH’s job training/mentoring programs and who are identified as requiring additional support, the Coordinator, will function as a “Case Manager,” monitoring and reporting on the progress of the candidate through all the stages of the training/mentoring process as well as throughout the process of any job search and subsequent employment
  • The Coordinator will assist in identifying resources, either within BHH or within its network of partner agencies/institutions that may help provide support
  • Work alongside other members of the Job Training team to achieve target goals for the Job Training Program


Responsibilities:

  • Manage student recruitment process including, online/telephone applications, community outreach activities, scheduling interview appointments, and conducting interviews of prospective job training candidates to assess eligibility for admission
  • Develop and maintain “case files” for each candidate admitted to and enrolled in the Job Mentoring/Training program for the duration of the training program as well as during the job search and initial employment
  • Develop and maintain relationships with organizations/agencies which may be a source of employment for Job Mentoring/Training candidates
  • Develop and maintain relationships with organizations/agencies that may offer resources not available within BHH, which may be of value in addressing/mitigating impediments to success identified during candidates’ evaluation phase
  • Maintain an ongoing assessment of the impact of the Job Training Program, based on the number of students who are admitted, graduate, find and maintain employment
  • Establish a routine of contacting students pre and post-graduation, with follow-up coaching sessions to identify their emotional, professional, and personal challenges, to develop a mitigation plan
  • Track, update, and record all relevant student and program data using the CRM database
  • Liaise with other BHH departments to coordinate the dissemination of relevant Job Training information for Development, Public Relations, and other operating purposes


Qualifications:

  • Experience in adult education and/or student recruitment, preferably in underserved communities
  • Bachelor’s degree
  • Excellent communication, critical thinking, and live presentation skills
  • Strong administrative, reporting, and record-keeping abilities
  • Strong computer skills using Microsoft Word, Excel, and Outlook


Job Type: Full-time

Status: Salary-Exempt