Join Our Team
The BHH team is comprised of professionals from a variety of industries, backgrounds, and stages in their careers.
As we grow, we are in search of dedicated, energetic, and motivated individuals to join our team!
Accounts Payable Clerk with HR Experience
APPLY NOWDescription: The Accounts Payable Clerk with HR Experience is responsible for supporting the financial and human resources functions of the organization. The role is primarily focused on accounts payable tasks, including invoice processing and payment coordination, while also providing assistance in HR-related duties such as onboarding and employee record management. This is a non-exempt position, which means the employee is eligible for overtime compensation for any hours worked over 40 in a standard workweek, in accordance with FLSA guidelines.
Responsibilities:
Accounts Payable (AP) Duties:
• Invoice Processing: Verify accuracy of vendor invoices and match them with corresponding purchase orders.
• Data Entry: Enter invoices into the accounting system for timely payment processing.
• Payment Coordination: Schedule and prepare payments via checks, ACH, or wire transfers.
• Vendor Reconciliation: Reconcile vendor statements and resolve any discrepancies.
• Documentation: Maintain accurate electronic or physical files of invoices and payment records.
• Tax Compliance: Prepare and issue 1099 forms as needed for year-end reporting.
• Financial Close Support: Assist with month-end and year-end financial closing procedures.
Human Resources (HR) Support Duties:
• Onboarding: Assist with new employee onboarding, including collecting required forms and documentation.
• Employee Records: Maintain up-to-date and accurate employee records, ensuring compliance with applicable laws.
• Benefits Administration: Support the HR team in administering employee benefits, such as health insurance and retirement plans.
• Leave Tracking: Assist in managing employee time-off requests and leave balances.
• HR Inquiries: Respond to employee questions regarding HR-related matters such as payroll, benefits, and company policies.
• HR Compliance: Ensure that all HR activities comply with company policies and federal, state, and local labor regulations.
FLSA Classification & Work Hours:
• Non-Exempt: This position is classified as non-exempt under the Fair Labor Standards Act (FLSA), meaning employees are entitled to overtime pay for any hours worked over 40 in a workweek, at a rate of 1.5 times their regular hourly rate.
• Work Schedule: This is a full-time position, with a typical schedule of 40 hours per week, Monday through Friday. Occasional overtime may be required during peak periods, such as month-end or year-end financial close.
Qualifications:
• High school diploma or equivalent; an associate degree in Accounting, Finance, or a related field is preferred.
• 2+ years of experience in accounts payable, accounting, or a related financial role.
• Previous HR experience (e.g., onboarding, benefits administration) is a plus.
• Familiarity with accounting software (e.g., QuickBooks, SAP) and strong Excel skills.
• Excellent organizational, time-management, and communication skills.
• Ability to handle confidential information with discretion.
Physical Requirements:
• Ability to sit for extended periods of time.
• Regular use of computer systems, requiring manual dexterity and visual attention to detail.
• Occasional lifting of up to 20 pounds.
Key Competencies:
• Attention to detail and high level of accuracy in work output.
• Strong problem-solving skills and ability to resolve discrepancies.
• Ability to work both independently and as part of a team.
• Effective communication and interpersonal skills, especially when interacting with vendors and employees.
• Familiarity with general accounting principles and HR compliance requirements.
Please email resume and cover letter to Katherine@BocaHelpingHands.org
Marketing & Communications Specialist
APPLY NOWDescription:
The Marketing & Communications Specialist is responsible for creating compelling content that will sustain awareness and support for BHH and its programs among internal and external audiences, including social media, the website, newsletters, email communications, and printed collateral materials. This role is responsible for developing monthly social media content calendars; creating graphic/photographic and written content; regularly scheduling, posting, and updating content on social media and the website; and generating email and printed newsletters.
The right candidate will have strong attention to detail a positive attitude, and values brainstorming and collaborating with a team.
The Marketing & Communications Specialist will report to the Communications and Marketing Manager and the Chief Advancement Officer in their absence.
Responsibilities:
• Creates compelling content that will build and sustain awareness and support for BHH, its fundraising activities, and its programs among internal and external audiences.
• Coordinates social communication with audiences. Stays apprised of and attends relevant on and off-site BHH events and activities as needed to photograph and document programs, initiatives, and day-to-day operations on social media.
• Serves as the media contact, working with team members and external consultants to prepare messages, conduct interviews, coordinate media inquiries, edit press releases and pitches to ensure consistent and accurate coverage of the organization’s mission, vision, identity, and needs.
• Creates and updates content calendars for daily posting on social networks.
• Manages the Boca Helping Hands brand and reputation, including responding to questions, comments and social media inquiries and posts.
• Assists with website management, including service and operation updates, adding blog posts, updating media clips and press articles, program statistics, and campaign and event landing pages.
• Creates digital and print graphic design for internal and external communications.
• Writes stories and conducts interviews regularly with staff, volunteers, students, clients, and donors for stories to be included in monthly e-newsletters, print quarterly newsletters, and social media.
• Update content for advertising, direct marketing (e.g., mailings), digital marketing (e.g., targeted emails, mass e-blasts including monthly e-newsletter, social media), collateral production, and sponsor recognition.
• Creates monthly e-newsletters for our organic email audience.
• Maintains and organizes the BHH photo archive on Dropbox.
Fundraising Events & Development Support (Secondary Duties):
• Assists in the planning, coordination, and promotion of fundraising events.
• Collaborates with the Development team on event logistics, sponsor solicitation, and donor recognition.
• Supports donor communications related to events, including invitations, follow-ups, and acknowledgments.
• Creates promotional materials and manage event-related digital outreach.
• Works with vendors, volunteers, and event committees to ensure successful execution of events.
Qualifications:
• Bachelor’s Degree preferred
• Be licensed to drive a vehicle.
• Excellent communication and writing skills – AP-style familiarity is a plus.
• 2+ years of experience managing social media accounts, including Facebook Pages, Instagram for Business, LinkedIn Pages, Twitter, and YouTube. Experience with Hootsuite a plus.
• Experience in graphic design using Photoshop, InDesign, Canva, or other.
• Web management experience
• Has a basic knowledge of photography and an understanding of what makes for a good photo.
• Possesses working knowledge of Facebook Manager, ad management, and Google Analytics preferred.
• Constant Contact and project management experience a plus.
• Non-profit experience a plus
• Local candidates only
Job classification: Full-time
Job Type: Full-time
Benefits:
• 401(k)
• Paid medical & dental insurance
• Paid time off
Schedule:
• Monday to Friday
Please email resume and cover letter to TaraK@BocaHelpingHands.org
